2. Application of this Policy
This Policy applies to all personal information that geoLOGIC collects, uses and discloses from users of our website (www.geologic.com) and, specifically, in respect of applicants who provide us with their personal information through our website as part of the job application process (“Applicants”). Personal information that geoLOGIC collects, uses or discloses about individuals who provide services to us (such as employees, consultants and contractors) is not governed by this Policy. This Policy also does not address information received from companies or other forms of business associations. Such information is protected by other geoLOGIC policies and practices and through specific contractual arrangements.
Please note that our website may contain links to other entities’ websites that are not controlled or operated by geoLOGIC. This Policy does not apply to such third-party websites, and geoLOGIC is not responsible for the content of such third-party websites or the privacy practices of such third parties. We encourage you to request and review the privacy policies of any third parties upon visiting such third-party websites or upon disclosing your information to such parties.
3. Definition of Personal Information
“Personal information” means information about an identifiable individual, such as age, name, income, religion, marital status, health information, physical description, employment information, educational history and credit information.
4. Collection of Personal Information
We collect personal information directly from Applicants to assess their suitability for a position of employment or engagement with us and, if necessary, to establish that relationship. Such information includes, but is not limited to: names; home addresses; telephone numbers; email addresses; resumes; reference letters; information about past jobs; and other application-related information.
5. Use and Disclosure of Personal Information
We use and disclose the personal information about Applicants in our custody and control to assess their suitability for a position of employment or engagement with us and, if necessary, to establish that relationship. These purposes include, but are not limited to: verifying references and qualifications; evaluating qualifications for a particular job or task; complying with applicable employment or privacy laws; any other purpose reasonably required for the administration of our relationships with Applicants; and fulfilling our obligations in respect of legal and regulatory matters.
We may also use or disclose personal information without knowledge or consent where we are permitted or required to do so by applicable law.
6. Notification and Consent
By receiving a copy of this Policy and/or providing personal information to geoLOGIC, Applicants will be deemed to have been notified of and consented to our intended collection, use and disclosure and of personal information for the purposes stated in this Policy unless they advise geoLOGIC otherwise.
There may also be times when Applicants provide geoLOGIC with personal information beyond what has been requested. In those circumstances, the provision of that personal information to geoLOGIC will be deemed to be consent for geoLOGIC to collect, use and disclose that information in accordance with this Policy.
7. Transfers of Personal Information
We disclose a limited amount of personal information to certain third-party service providers located within Canada for the purposes described in this Policy. geoLOGIC requires that such service providers maintain privacy protections that are equivalent or substantially similar to those outlined in this Policy.
We also routinely transfer personal information among our affiliates and subsidiaries for the purposes described in this Policy. Our affiliates maintain privacy protections which are equivalent or substantially similar to those outlined in this Policy.
Please note that, while personal information is located outside Canada, it is subject to the legal requirements of the jurisdiction in which it is located, including, lawful requirements to disclose personal information to governmental authorities in those jurisdictions.
8. Cookies and Tracking Technologies
You may choose to decline cookies if your browser permits, but doing so may affect your ability to access or use certain features of our website.
9. Storage and Security
We understand the importance of using security safeguards to protect personal information against loss, theft or unauthorized access or disclosure. We make all reasonable efforts to ensure that all personal information is protected against such risks. We employ physical, administrative and technological measures to protect personal information regardless of the format in which it is held and in accordance with the sensitivity of the information. We also limit access to personal information only to those individuals that are required to have it for the purposes described in this Policy.
Personal information is retained for only as long as needed to reasonably fulfill the purposes for which it was intended and for legal or business purposes. Personal information that is no longer required is destroyed using secure means, including shredding paper records and permanently deleting electronic records.
10. Access and Correction
Applicants may submit a detailed written request to geoLOGIC to access their personal information. When making an access request, we may require specific information to confirm an Applicant’s identity and the right to access such personal information.
Applicants may also request a correction of their personal information in our possession or control. geoLOGIC will take reasonable steps to correct any personal information if that information is not accurate.
We will endeavor to respond to any request for access or correction as soon as possible in accordance with applicable law. If access or correction is refused, we will provide reasons for the refusal, the name of the person who can answer questions about the request and advise of the right to have the decision reviewed by the applicable regulatory authority.
11. Contacting Us
Any questions about this Policy or about our collection, use, disclosure, transfer and access of personal information should be directed to geoLOGIC’s Privacy Officer at:
1500, 401 – 9th Avenue SW
Calgary, AB T2P 3C5
We reserve the right to amend this Policy at any time. Any changes to this Policy will be effective from the time that the revised version of the Policy is posted.